HYDERABAD:Telangana Director General of Police (DGP) Anurag Sharma has directed the officials to introduce KM-ATOM, a knowledge management automation of files for their day-to-day administrative work.
The police department would have the KM-ATOM application software exclusively developed for administrative purposes in all government offices in the drive towards ‘paperless’ offices developed by Andhra Pradesh Technology Services (APTS), Telangana unit.
The advantages of the packages are inward entry of the currents received, creation of files such as reports (periodical reports for files, currents and pendency of each file), maintenance of the knowledge bank of governemnt orders and other important documents in the scanned format or as an attachment to the files.
Hierarchical confidential maintainability of the files and noting of the officers, final approval in the form of note files through file movement only, without manual corrections subsequently. Movement of the files to the officers concerned both upward or downward as per the requirement of the file movement and officers choice.
The file search options and current search options are the highlights of the package. The package is developed under the three tier architecture (web-based) environment completely run under the web-based environment, and is flexible to operate and user friendly.
‘’The main objective of the implementation of the package is for the paperless office. The package is having a facility of backup of files maintained totally by the administrative division of the respective offices itself. Hands-on training has been imparted to the officers in the use of the package, with assistance provided by APTS (Telangana Unit),’’ Sharma said.
The APTS (Telangana Unit) is giving hands-on training along with the training material to the staff of the departments who are procuring the software in regular intervals as per the convenience of the departments.