Electronics
10 Best Printers for Office Use in India 2024 - Top Quality
In the competitive inverter market in India, we've carefully curated a list of top-notch printers to cater to your office's needs.
This article is related to an affiliate advertising program, and The New Indian Express's journalists were not involved in its production.
Please note that the prices may vary.
The HP Smart Tank 585 offers a low-cost, high-volume solution for both colour and black printing. It includes 1 black ink bottle and 1 set of colour ink bottles, making it suitable for home or office use. With features like mobile-guided setup, low-ink sensors, and self-healing Wi-Fi, it’s a reliable choice for everyday printing tasks.
The HP Smart Tank 520 provides additional functionality with its photocopy and scanning capabilities. It comes with 1 extra black ink bottle and 1 set of colour ink bottles. The low-on-ink sensors and high-volume printing make it suitable for office or home use.
The HP Smart Tank 580 offers similar features to the 585 model but with an extra black ink bottle. It’s engineered for high-volume printing and includes self-healing Wi-Fi. This printer is a solid performer for various printing needs.
The Canon PIXMA MegaTank G1737 is a single-function printer designed for high-page-yield printing. It can print up to 7,600 mono pages and 8,100 colour pages. Ideal for those who primarily need printing without scanning or copying features.
The MY PRINT Ecotank L8050 offers exceptional print quality with its 6-colour ink system. It’s suitable for A4-size printing, including 3D printing and PVC card printing. The Epson ink ensures vibrant colours and sharp text.
The HP Smart Tank 589 is another excellent ink tank printer that includes ink bottles. It’s designed for both home and office use, providing reliable performance and cost-effective printing.
The Epson EcoTank L3252 is a versatile inkjet printer with Wi-Fi connectivity. While it’s not specifically mentioned in the list, it’s worth considering for its quality and features.
The HP Smart Tank 585 is an all-in-one printer designed for both office and home use. With its included ink bottles, it offers a high page yield, making it cost-effective for heavy printing tasks. It supports printing, scanning, and copying functionalities.
Print speed: 11 ppm (black) and 5 ppm (colour)
Input tray capacity: 100 sheets
Connectivity options: WiFi, USB
Print resolution: 1200 x 1200 dpi (black), 4800 x 1200 dpi (colour)
Special features: Included ink bottles, wireless printing
Warranty: 1 Year
High page yield with included ink bottles
Versatile functionalities (print, scan, and copy)
Wireless connectivity for convenient printing
Input tray capacity may not be sufficient for heavy-duty printing
The included ink bottles provide a cost-effective printing solution, and the wireless connectivity adds convenience to the printing process.
An efficient and cost-effective all-in-one printer is suitable for both office and home environments, especially if you have moderate printing needs and value wireless connectivity.
"The HP Smart Tank 585 is perfect for my home office. It's easy to set up, and the ink bottles last a long time, saving me money in the long run."
Printer
Power cord
Setup guide
Setup ink bottles
Warranty card
It comes with an additional black ink bottle for extended printing capacity and includes a 1-year extended warranty with PHA coverage for added peace of mind. This printer supports printing, scanning and copying functions.
Print speed: 11 ppm (black) and 5 ppm (colour)
Input tray capacity: 100 sheets
Connectivity options: WiFi, USB
Print resolution: 1200 x 1200 dpi (black), 4800 x 1200 dpi (colour)
Special features: Extra black ink bottle, warranty with PHA coverage, wireless printing
Warranty: 1 year with PHA coverage
Extra black ink bottle for extended printing capacity
Includes a 1-year warranty with PHA coverage
Versatile functionalities with print, scan and copy capabilities
Wireless connectivity for easy printing
Print speed may vary based on usage
The inclusion of an extra black ink bottle and an extended warranty with PHA coverage add value to the printer.
An all-in-one printer that offers extended printing capacity with an extra black ink bottle, along with the assurance of an extended warranty with PHA coverage.
“The extra black ink bottle means I can print for longer without worrying about running out of ink, and the extended warranty gives me peace of mind."
Printer
Power cord
USB cable
Extra black ink bottle
Setup ink bottles
Installation guide
Warranty
It comes with an additional black ink bottle, offering extended printing capacity. Furthermore, it includes a 1-year extended warranty with PHA coverage, ensuring users' peace of mind. It is suitable for users with moderate printing needs who prioritise reliability and wireless connectivity.
Print speed: 11 ppm (black) and 5 ppm (colour)
Input tray capacity: 100 sheets
Connectivity options: WiFi, USB
Print resolution: 1200 x 1200 dpi (black), 4800 x 1200 dpi (colour)
Special features: Extra black ink bottle, warranty with PHA coverage, wireless printing
Warranty: 1 year
Additional black ink bottles for extended printing capacity
Includes a 1-year extended warranty with PHA coverage
Versatile functionalities with print, scan, and copy capabilities
Wireless connectivity for convenient printing
Warranty could have been better
The inclusion of an extra black ink bottle and an extended warranty with PHA coverage enhance the value proposition of this printer.
An all-in-one printer that offers extended printing capacity with an extra black ink bottle, along with the assurance of an extended warranty with PHA coverage.
"The HP Smart Tank 580 has been a lifesaver for my small office.”
Printer
Power cord
USB cable
Setup ink bottles
Extra black ink bottle
Installation guide
Warranty card
The Canon PIXMA MegaTank G1737 is a single-function ink tank printer designed primarily for printing tasks. Its MegaTank system offers high-volume printing capabilities, making it suitable for both office and home use.
Print speed: 6.8 ppm (black) and 5 ppm (colour)
Input tray capacity: 100 sheets
Connectivity options: WiFi, USB
Print resolution: Up to 4800 x 1200 dpi
Special features: MegaTank ink system, wireless printing
Warranty: 1 year
MegaTank system for high-volume printing
Wireless connectivity for convenient printing
Compact design suitable for small spaces
Limited to printing function only
The MegaTank system offers cost-effective printing solutions for high-volume printing needs.
An ink tank printer is specifically designed for high-volume printing tasks, offering cost-effective solutions and wireless connectivity.
“Its MegaTank system means I don't have to worry about constantly replacing cartridges, and the wireless connectivity adds convenience to my printing tasks."
Printer
Power cord
USB cable
Setup ink bottles
Extra black ink bottle
Installation guide
Warranty card
The MY PRINT Ecotank L8050 is a multifunctional printer featuring 6-colour printing capability and 3D printing functionality. It comes with Epson ink, ensuring high-quality prints, and supports PVC card printing, making it suitable for various creative projects. This model is from the 2023 lineup.
Print speed: 10 ppm (black) and 5 ppm (colour)
Input tray capacity: 100 sheets
Connectivity options: WiFi, USB
Special features: 6-colour printing, 3D printing, PVC card printing
Warranty: 1 year
Versatile 6-colour printing and 3D printing capabilities
Includes Epson ink for high-quality prints
PVC card printing functionality adds versatility
Specific functionality, like 3D printing, may require additional setup and expertise
Its versatile functionalities, including 6-colour printing and PVC card printing, make it suitable for creative projects.
Recommended for users seeking versatility and creativity in their printing projects.
A multifunctional printer with advanced features like 6-colour printing, 3D printing, and PVC card printing.
“The ink lasts a long time, and the print quality is excellent.”
Printer
Power cord
USB cable
Epson ink
Installation guide
Warranty card
It comes with included ink bottles capable of printing up to 6,000 black and 6,000 colour pages, making it ideal for high-volume printing tasks. This printer supports printing, scanning, and copying functionalities.
Print speed: 11 ppm (black) and 5 ppm (colour)
Input tray capacity: 100 sheets
Connectivity options: WiFi, USB
Print resolution: 1200 x 1200 dpi (black), 4800 x 1200 dpi (colour)
Special features: Included ink bottles, wireless printing
Warranty: 1 year
High page yield with included ink bottles
Versatile functionalities with print, scan, and copy capabilities
Wireless connectivity for convenient printing
Suitable for both office and home environments
NA
The included ink bottles offer cost-effective printing solutions, while wireless connectivity enhances convenience.
An all-in-one printer capable of handling high-volume printing tasks, including ink bottles, that is suitable for both office and home environments.
"The HP Smart Tank 589 is perfect for my small business.”
Printer
Power cord
USB cable
Ink
Installation guide
Warranty card
The Epson EcoTank L3252 is an all-in-one ink tank printer designed to cater to various printing needs at home or in the office. With its innovative EcoTank system, it eliminates the need for traditional ink cartridges, offering cost-effective printing solutions. This printer supports printing, scanning and copying functionalities and features WiFi connectivity for easy printing from multiple devices.
Print speed: 10.5 ppm (black) and 5 ppm (colour)
Input tray capacity: 100 sheets
Connectivity options: WiFi, USB
Print resolution: Up to 5760 x 1440 dpi
Special features: EcoTank system, wireless printing
Warranty: 1 year
EcoTank system for cost-effective printing
Versatile functionalities with print, scan, and copy capabilities
WiFi connectivity allows printing from various devices
High print resolution for quality output
The initial setup of the EcoTank system might require additional steps.
Its versatile functionality and WiFi connectivity make it suitable for both home and office environments.
An all-in-one printer with an EcoTank system that offers cost-effective printing solutions and versatile functionalities.
"The Epson EcoTank L3252 has exceeded my expectations.”
Printer
Power cord
USB cable
Ink
Installation guide
Warranty card
The Canon PIXMA MegaTank G1730 is a single-function ink tank printer designed for efficient printing in home or office environments. Featuring small-size ink bottles, it offers cost-effective printing solutions. This printer focuses solely on printing tasks.
Print speed: 6.8 ppm (black) and 5 ppm (colour)
Input tray capacity: 100 sheets
Connectivity options: USB
Print resolution: Up to 4800 x 1200 dpi
Special features: MegaTank ink system, compact design
Warranty: 1 year
MegaTank ink system for cost-effective printing
Compact design is ideal for small spaces
High print resolution for quality output
Suitable for users primarily focused on printing tasks
USB connectivity may limit flexibility compared to wireless options
Its compact design makes it suitable for small spaces
A single-function ink tank printer that focuses on cost-effective printing solutions with the MegaTank ink system.
“Its compact design fits perfectly, and the MegaTank system saves me money on ink replacements."
Printer
Power cord
USB cable
Small-size ink bottles
Installation guide
Warranty card
It offers print, scan, and copy functionalities, making it suitable for various tasks such as document printing, photo scanning and copying. Its ink tank system provides cost-effective printing solutions.
Print speed: 10 ppm (black) and 5 ppm (colour)
Input tray capacity: 150 sheets
Connectivity options: USB
Print resolution: Up to 1200 x 6000 dpi (colour)
Special features: Ink tank system, multifunction capabilities
Warranty: 1 year
Versatile multifunctional capabilities for printing, scanning and copying
Cost-effective printing with the ink tank system
High print resolution for quality output
Suitable for home use
Limited to USB connectivity, lacking wireless options
Print speed may vary based on usage and settings
Its multifunction capabilities and cost-effective ink tank system make it a practical choice for home users.
A versatile ink tank printer with print, scan and copy functionalities, suitable for home use.
“It handles all my printing, scanning and copying needs efficiently, and the ink tank system saves me money on ink replacements."
Printer
Power cord
USB cable
Small-size ink bottles
Installation guide
Warranty card
The Epson EcoTank L3211 is an all-in-one ink tank printer designed to deliver high-quality printing, scanning, and copying functionalities. With its innovative EcoTank system, it offers cost-effective printing solutions by eliminating the need for traditional ink cartridges.
Print speed: 10.5 ppm (black) and 5 ppm (colour)
Input tray capacity: 100 sheets
Connectivity options: USB
Print resolution: Up to 5760 x 1440 dpi
Special features: EcoTank system, all-in-one functionality
Warranty: 1 year
EcoTank system for cost-effective printing
All-in-one functionality for printing, scanning, and copying
High print resolution for quality output
Suitable for home and small office use
Limited to USB connectivity, lacking wireless options
Its all-in-one functionality makes it versatile for various printing, scanning and copying needs in home and small office environments.
Recommended for users seeking high-quality output and economical printing options.
“It's reliable, delivers high-quality prints.”
Printer
Power cord
USB cable
Small-size ink bottles
Installation guide
Warranty card
Clean the exterior of the printer regularly with a soft, lint-free cloth to remove dust, dirt and fingerprints. Use a slightly damp cloth for stubborn stains, but avoid getting moisture inside the printer.
Follow the manufacturer's guidelines for cleaning the interior of the printer. This may involve removing toner cartridges and using compressed air or a vacuum cleaner with a soft brush attachment to remove dust and debris.
Periodically clean the print path, including the paper feed rollers and the toner and drum units, to prevent print quality issues like streaks, smudges, or paper jams.
Handle toner cartridges carefully to avoid spills and leaks. Shake new toner cartridges gently before installing them to distribute the toner evenly. Replace toner cartridges when they are empty or when print quality starts to deteriorate.
If your printer uses a separate drum unit, follow the manufacturer's instructions for cleaning and replacing it as needed. A worn-out drum unit can affect print quality.
The fuser unit in a laser printer can accumulate toner residue over time, leading to print quality issues. Consult the printer manual for instructions on cleaning or replacing the fuser unit if necessary.
Consider scheduling regular maintenance checks with a qualified technician to ensure the printer's mechanical components are in good condition and to address any potential issues before they escalate.
Environmental Considerations: Place the printer in a clean, well-ventilated area away from direct sunlight, heat sources, and excessive humidity to prevent damage and ensure consistent performance.
Always refer to the printer manual and follow the manufacturer's recommended cleaning and maintenance procedures to avoid damaging the printer and voiding the warranty.
If you encounter persistent issues or if the printer requires repairs beyond your expertise, contact the manufacturer's customer support or a certified service provider for professional servicing.
Evaluate customer reviews and ratings.
Consider specifications and features against user needs.
Analyse expert reviews and product benchmarks.
Consider value for money and overall user satisfaction.
Look for a printer with high print resolution and quality output, especially if you frequently print text documents, graphics, or images.
Consider the printer's pages-per-minute (ppm) rating to ensure it can handle your desired printing volume efficiently.
Higher resolution results in sharper and more detailed prints. Look for printers with resolutions that match your printing requirements.
Choose a printer with versatile connectivity options such as USB, Wi-Fi, and Ethernet for seamless integration into your home or office network.
Consider the printer's paper tray capacity and supported paper sizes and types to ensure it meets your printing needs without frequent refilling or compatibility issues.
Automatic duplex printing allows for double-sided printing, saving paper and reducing costs. It's a valuable feature for environmentally conscious users and businesses.
Evaluate the printer's toner efficiency and the cost of replacement toner cartridges to determine its long-term operating costs.
Choose a printer that fits your available space and complements your workspace layout.
Ensure the printer is compatible with your devices (computers, smartphones, tablets) and operating systems (Windows, macOS, and Linux) for seamless printing.
Consider the manufacturer's warranty coverage and the availability of customer support services to address any potential issues or concerns.
If you need multifunctionality, look for printers with scanning and copying capabilities that meet your requirements.
Mobile printing features such as AirPrint, Google Cloud Print, or proprietary mobile apps enable printing from smartphones and tablets.
Choose an energy-efficient printer with features like sleep mode and automatic power-off to reduce energy consumption and operating costs.
Consider the printer's noise levels, especially if it will be used in a quiet office environment.
Look for printers with intuitive controls, easy setup processes, and user-friendly interfaces for hassle-free operation.
Research the manufacturer's reputation and read customer reviews to gauge the printer's reliability, performance, and customer satisfaction.
Select a printer known for its durability, reliability, and longevity to minimise downtime and maintenance costs.
Check if the printer supports printing apps and software that enhance functionality and workflow efficiency.
Consider additional features such as security options (e.g., PIN printing, secure erase), LCD screens, and customisable settings that align with your needs.
Assess the cost of consumables, such as toner cartridges and drum units, to ensure they fit within your budget and offer value for money.
Hopefully, this article will answer all your queries regarding choosing the best printers for office use in India.
The Brother DCP-T525W is a versatile Wi-Fi-enabled ink tank printer suitable for both home and office use. It offers printing, scanning, and copying capabilities on one device. With its wireless connectivity, it provides convenient printing from various devices, while its ink tank system ensures cost-effective printing solutions. However, it takes time to print, which is why it missed out on the top 10.
The HP Smart Tank 529 AIO Colour Printer offers high page yields and multifunctionality, making it ideal for both home and office environments. It includes ink bottles for up to 6,000 black and 6,000 colour pages. One downside of the HP Smart Tank 529 is its bulky design.
Manufacturers often provide training resources for office printer setup and maintenance through user manuals, online guides, and video tutorials. Additionally, many companies offer on-site training or support services to assist with printer installation, configuration, and maintenance tasks.
Yes, most office printers can handle recycled paper without any issues. However, it's essential to check the printer's specifications and guidelines to ensure compatibility and optimal performance. Using recycled paper can contribute to sustainability efforts and reduce environmental impacts.
Many office printers are designed to handle high-volume printing tasks efficiently, with features such as high-capacity input trays, fast printing speeds, and robust printing mechanisms. However, the ability to handle high-volume printing depends on the specific model and its capabilities, so it's essential to choose a printer that meets the needs of your office environment.
Yes, various software integrations are available for office printers to enhance functionality and streamline workflow processes. These integrations may include print management software, document management systems, cloud printing solutions, and network management tools. By integrating office printers with compatible software, businesses can improve productivity, security, and cost-effectiveness in their printing operations.
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