THIRUVANANTHAPURAM: The ambitious project of the Police Department to streamline the efficiency of its administration wing has registered its maiden success with the completion of the first module of the automation work in the administrative offices. The project, titled ‘Internal Administrative Processing System’, was launched almost a year ago with the objective of making the administration effective and also to intensify the drive to make the offices paper-free.
With the completion of the first module, all the papers, including letters and complaints, are now being digitised and sent to the departments concerned online for consideration.
Earlier, the efficiency of the administration wing was undermined by the workload and the manual operation was found ineffective in dealing with it. It was at that juncture that the department opted for modernisation.
“The decision-making in various aspects of governance, including Personnel Administration, Financial Administration, Legal Issue Administration etc has to be made fast and sensible. But the reverse is happening, owing to the voluminous job with the department,” a top-level officer said.
The State IT Mission has been entrusted with the task of developing the software.
According to IG (Internal Security) S Ananthakrishnan, the implementing officer of the project, the efficiency of the administrative wing can be improved with the completion of the project.
”Technically, the project means total computerisation. It helps in record-keeping, easy file movement and in avoiding loss of documents during the process. Even the superior officer can track the status of the file,” he said.
Meanwhile, the rate at which the project is being implemented is a cause for worry. But the officials downplayed the allegation and said that the completion of the first few modules alone was time-consuming.
”The first 15 modules would take some time to be ready. After that, the going would be rather smooth. But being a pilot project, after the completion of the first five modules, the system will be subjected to error-identification, followed by rectification,” an official said.