THIRUVANANTHAPURAM: The Local Administration Department has issued fresh guidelines to all local self-government bodies to ensure that regular meetings are held with the officials concerned in implementing various projects in a time-bound manner and for full utilisation of funds.
Local Administration Secretary James Varghese said that the new set of guidelines will help in implementing projects more smoothly with the coordination of all departments.
Regular evaluation of the projects with top officials will speed up the implementation of the projects and any objections or hurdles could be solved at the earliest.
The guidelines says that all local bodies should hold discussions on the evaluation of the plan and non-plan fund projects with the implementing officers on the sixth working day of every month. The employee who is appointed to the local bodies from Economics and Statistics Department should compulsorily participate in the meeting.
A report on the status of the projects undertaken in the previous month and the amount spent on them should be tabled with sufficient evidence. After verification of the documents, the report should be submitted online to the department every month.
A meeting presided over by the block panchayat presidents should be held every month to evaluate the Central Government- aided projects. The respective district collector, who is also the chairperson of District Planning Committee, should evaluate the works on the third Monday of every month.
The district collector should ensure that all the officials concerned participate in the meeting. The performance audit of the previous month should be submitted by the respective district collector to the Chief Secretary.
The district-level officials and department heads should ensure that no other meeting or duty is allotted to the officials who are supposed to participate in the project evaluation meetings.
The progress report of the meetings should be made public through the media every month. A state-level meeting should be held in the middle of every month after codifying the reports given by the implementing officers and submitted to the Local Administration Principal Secretary and Planning and Economic Affairs Secretary.